The primary function of the Meeting Room is to provide space for library-sponsored programming, held by the Library staff, the Library Board of Trustees or the Friends of the Library. Precedence will be given to Library related events. Community groups engaged in educational, cultural, intellectual, charitable, or social activities may then apply to use the Meeting Room, free of charge. The room is not available to for-profit businesses or organizations.
The Meeting Room may only be used during normal Library open hours (Mon- Thurs, 10am – 9pm; Fri & Sat, 10am – 5pm; Sun 1 – 5 pm; closed Sat and Sun, July & August). All meetings must end 15 minutes prior to the established Library closing time. Groups may reserve the room for two meeting times in any one month. The room is available on a first-come, first-served basis, and cancellations are requested at least 48 hours in advance of date booked.
All meetings must be open to the public.
Group size is limited to 50 persons.
No admission fee may be charged for a program or event, with the exception of fees for the purchase of supplies used during a program, such as a craft workshop.
The Library does not advocate or endorse the viewpoints expressed by meeting room users.
The consumption of food and beverages, alcoholic and otherwise, and gambling are prohibited on Library grounds.
Applicants are responsible for room setup and breakdown and for returning all furniture to its original location. The room will be cleaned up and restored to its condition prior to use. Costs incurred by the Library for cleaning or repairing damages will be billed to the responsible organization for reimbursement.
Failure to comply with room regulations as described in this policy will result in the forfeiture of Meeting Room privileges.
A Meeting Room Application form may be downloaded, printed, filled out, signed and brought to the Information Desk on the first floor level. The application will be approved based on availability as shown on the Meeting Room Calendar.
Download application (PDF)